July 2014

As the busy election season nears, it is expected that 19 million voters across the nation will cast their ballots by mail.

To help you in the planning and preparation of election-related mail, the Postal Service™ has developed the 2014 Official Election Mail Program Kit. The kit is part of our continued commitment to provide you with the tools necessary to use the U.S. Mail as a secure, efficient, and effective way to implement the electoral process.

Please feel free to contact ElectionMailProgramManager@usps.gov for more information. Included in your 2014 Official Election Mail Program Kit are:
Revision to the Mailing Standards of the United States Postal Service, Domestic Mail Manual
(DMM®) 703.8, Balloting Materials, effective October 7, 2013.
Effective January 26, 2014 — USPS® Enabled an Election Mail Checkbox in PostalOne!® processing and the following Postage Statements 3602R, 3602N, 3600PM, and 3600FCM. The purpose of this change is to provide USPS visibility of all Official Election Mail entered into the mailstream.
Effective March 20, 2014 — USPS®-Enabled Cancellation of All Mail Processed on USPS Letter Automation Compatible Postage Cancellation Systems — This change will have a variety of uses, including identifying the date of ballot materials, voter registration cards, absentee applications, and polling place notifications and tax filing submissions.
Tag 191 Fact Sheet and Sample Tag — Information and guidelines to help your Election Mail get higher visibility during processing.
IMb Tracing® Fact Sheet — A rundown of what IMb Tracing® service is and how you can benefit.
Steps to Creating Your Intelligent Mail® Barcode Fact Sheet — Learn how to create your own IMb® tracking code to track ballots while in the mail stream and more.
Special Procedures APO/FPO Absentee Ballots Fact Sheet — Tips to ensure absentee ballots reach military personnel who are currently overseas.
Official Election Mail Program: an Overview for Election Officials Fact Sheet — Overview of the many benefits of using mail during the election process.
Publication 631, Official Election Mail—Graphic Guidelines and Logos — Learn proper usage of the Official Election Mail logo for inclusion on mailpieces.
Publication 632, State and Local Election Mail—User’s Guide — Contains information that election officials must consider before mailing Election Mail.

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